Membership

FEATURES

Easy Access

  • All of the information is easily viewable and categorized using tabs along the top of the screen
  • Each tab contains specific information relating to Basic Information, Employment History, Education History, and Children

Import Data

  • The software allows you to import data from various formats such as the Indian Registry Service (IRS)
  • We can also create a custom import function to convert as much of your existing membership data into our software as possible

Searching & Filtering

  • Easily locate an individual in the software by typing all or part of his/her first or last name in the search field
  • You may also use the following filters:
    • Filter List by Age:
      • View entire membership
      • View only Adults: Individuals who are currently 18 years of age and older
      • View only Children: Individuals who currently under 18 years of age
    • Filter List by Gender:
      • View only males
      • View only females
      • View both genders

Information Tracking

  • The software will allow you to enter the following information for individuals:
    • Basic Information:
      • Band number
      • Last Name, Given Name and Middle Name
      • Mailing address (street address, town/city, province/state, postal/zip code)
      • Living on reserve
      • Telephone numbers: home, work, and emergency
      • Date of birth
      • Date deceased
      • Gender
      • Social Insurance Number
      • Health Card number
      • Driver’s Licence type
      • Marital Status
      • Spouse: establish a link to the individual’s spouse
      • Father: establish a link to the individual’s father
      • Mother: establish a link to the individual’s mother
      • Bill C-31 status
      • Indian Registry Category, e.g. 6(1)(a)
      • Member of the First Nation
      • Resident in a nursing home
      • Requires homemaking services
      • Option to opt out of mailing list
      • Option to upload the member’s photo to his/her profile, if desired
    • Employment History:
      • You can check off all of the options that apply to the individual:
        • Is he/she currently employed?
        • Is he/she seeking employment?
        • Is he/she retired?
      • You can enter all of the individual’s work history, including such details as:
        • When the individual started and ended his/her employment with the employer and the software will calculate the length of employment
        • The position held with the employer
        • The name of the employer
        • What province/state the employer resides in
        • Comments/notes regarding each place of employment
    • Education History:
      • You can enter the education details that apply to the individual:
        • Is he/she currently attending school?
        • What is the individual’s highest level of education attained?
      • You can enter all of the individual’s educational history including such details as:
        • The achievement, certificate, degree, or diploma obtained
        • Name of educational institution or location
        • When the diploma etc. was received
        • Comments/notes regarding each entry
    • Children:
      • You can add an individual’s child(ren) to his/her file
      • If the child is already in the software, you can simply select the child from your membership list to link the child to the individual’s file
      • Adding a child to the individual’s file manually automatically copies the basic details from the parent’s file such as the last name, mailing address, phone numbers, etc. and establishes the links to the parents
      • You can also remove children who are no longer linked to an individual

Software Settings

  • The software can be protected by setting up a login password
  • You can configure the default information for your community by entering a town/city, province/state, postal/zip code, band number prefix, and registry category that will be used when manually adding individuals to your database
  • When manually adding an individual, the software will auto-populate the preconfigured information, but this can be overwritten if any part of the individual’s basic information differs from what was auto-populated

 REPORTS

  • There are a variety of report options that contain various information from the membership database
  • This option allows you to choose the information to show for the target audience
  • The reports can be saved as a PDF file
    • Address & Phone Numbers Report
      • Band number, name, address, home and work phone numbers
    • Health Card & Social Insurance Numbers Report
      • Band number, name, health card number, social insurance number, home and work phone numbers
    • Mailing Labels
      • 3 column layout, 30 labels per sheet
      • Custom font size can be selected
      • Option to skip entries with blank addresses and also to override the “Keep Off Mailing List” setting if you want to print a mailing label for everyone
    • Ages Report
      • Band number, name, date of birth, age, home and work phone numbers
      • Option to show or hide the ages
    • Education Report
      • Band number, name, address, highest education level attained, and age
      • Option to show or to hide the ages
    • Employment Report
      • Band number, name, address, home phone number, if the individual is currently employed, if the individual is looking for employment, and if the individual is living on reserve
    • Family Profile Report
      • Band number, name, date of birth, age, home and work phone numbers, and family member type (e.g. spouse or dependent)
      • Option to show or hide the ages
    • Names Only Report
      • Lists only the names of individuals

The above reports can be broken down by any combination of the following filters:

  • Member Type:
    • Members
    • Non-Members
    • All
  • Bill C-31 Status:
    • Bill C31
    • Non-Bill C-31
    • All
  • Location:
    • On Reserve
    • Off-Reserve
    • All
  • Gender:
    • Male
    • Female
    • All
  • Employment indicators:
    • Employed
    • Not Employed
    • Not Employed, Seeking Employment
    • Not Employed, Not Seeking Employment
    • Employed, Seeking Employment
    • Employed, Not Seeking Employment
  • Education indicators:
    • Attending School
    • Not Attending School
    • All
  • Education Attained:
    • Starting and Ending ranges:
    • None, Grades 1 through 13, Trade School, College, University
  • Age Range:
    • Starting and Ending age ranges:
    • The range defaults to “18” and “No Limit”, or you can set the fields to any of the below options
    • Any range within 0 to 120
    • “As of” date option allows you to determine the age of each individual as of a particular date inputted
    • For example, setting the starting age at 18 and entering the “as of” date as the date of your upcoming election will produce a list of individuals who will be eligible to vote
  • Geographic Location:
    • Canada Only
    • Outside Canada Only
    • All
  • Living Persons / Deceased Persons

All of the above reports can also be sorted by using any two of the following options:

  • Name
  • Band number
  • Age
  • Gender
  • Statistics Report
    • This report will provide you with numerous statistics and demographics on your membership including:
      • Members and Non-Members statistics:
        • By Gender, Adults and Children, Bill C-31 status, Living On and Off Reserve
      • Marital status statistics for band members only
      • Employment statistics for Adult (18+) band members
        • Employed, Unemployed, Seeking Employment, Not Seeking Employment, and Retired
      • Members and Non-Members under 18 years of age and attending school
      • Members and Non-Members requiring homemaker services
      • Members and Non-Members residing in a nursing home
      • Age range demographics and percentage breakdowns by age group
        • 0-4, 5-9, 10-14, 15-19, 20-24, 25-29, 30-34, 35-39, 40-44, 45-49, 50-54, 55-59, 60-64
        • 65-69, 70-74, 75-79, 80-84, 85-89, 90 and older
Download an Adobe Acrobat file (PDF) containing our brochure for the First Nation Membership Database
Download an Adobe Acrobat file (PDF) containing screen captures of the main windows of the software, as well as samples of all of the available reports
Download the latest version of Adobe’s Acrobat Reader

Description

SKU #

Price

Single User

MDB-SU

$1,499.00


For more information on this product, please email us.